The Problem – What Problem??


You operate a mid-sized business. One day you receive an anonymous letter from an employee disclosing that 15 of your 27 cash handling staff have been taking advantage of a weakness in the sales system by taking cash from sales for most of the last 10 years totalling well over $1 Mil.

You now have no option but to call in the police. A very public criminal investigation ensues. The damage to your business reputation and good will has been immeasurable. You now need to improve your cash handling system, train your staff and deal with the media fall out so that you can get on with business.

Don’t think this can’t happen - it did.

It could be cash, stock, work hours, sexual harassment or just plain breaches of your code of conduct or other organisational policies – either way, like it or not these things happen in a workplace.

Ask yourself: If this was me, what could I have done to identify this problem and how could I have become aware of it sooner?

Disclose can help…

Griffith University recently published a report on Whistleblowing in which it discovered that at least 71% of people in a survey had observed at least one example of nominated wrong doing in their organisation.  28% of these people did not report the wrong doing due to a perception that the organisation would do nothing about it.

So how can you avoid this and encourage your employees, vendors, contractors and customers to tell you about these things?

Disclose can help…  

A recent report concerned with best practices in disclosure mechanisms states that the most effective mechanisms for reporting organisational misconduct offer a 24 hour 365 day access to potential whistleblowers.

Disclose offers this…

For the best results, and to simplify communication, organisations should provide a single mechanism for reporting all workplace issues. Reports should be disseminated quickly to designated parties. The mechanism should also be promoted with educational materials directed to everyone in the organisation, including employees and vendors. This helps maximize usage and supports an ethical environment.

Disclose offers this…

Using a centralised reporting mechanism, information should be disseminated to the most appropriate parties, which likely includes Human Resources, the Audit Committee of the Board of Directors, Legal and Loss Prevention, among others.  Dual dissemination of complaints related to fraud acts as a system of checks and balances by ensuring that no single person is in possession of this highly sensitive information. This protects the integrity of the reporting mechanism. The program’s case management system should provide a centralised database for documenting the steps taken by the organisation to investigate allegations reported via the system.

Disclose offers this…  

Once the data is available, an effective program should provide management with a means for analysing and managing the collected information. A robust reporting system offers managers the opportunity to not only view summary information but also drill down to investigate specific details based on the user’s unique needs.  It should be accessible, easy-to-use and simple to interpret and analyse.

Disclose offers this…  

Taking an analytical approach to data allows an organisation to measure trends, compare their results to norms for similar organisations, and identify areas for improvement. The results of a feature-rich reporting system should include the timely, consistent and practical delivery of reports to all stakeholders and provide the ability for an organisation to make better business decisions.

Disclose offers this…  

So what are you waiting for? Register your business with us today and start reaping the rewards...